These three items allow the planner to identify most potential issues and provide the information, and materials to avoid them. Establish and prioritize goals. Level-1 Manual – The most rudimentary of manuals, which contain a package of manufacturer’s product data sheets, usually presented in a ring binder format. Inadequate maintenance can result in decay, degradation and reduced performance and can affect heath and threaten the safety of users, occupants and others in the vicinity. Planning is the the process of planning, while scheduling is the process of reconfiguring workloads in a production/manufacturing process. Properly allocating funds for planned maintenance can significantly reduce overall negative financial and operational impacts upon an organization, as illustrated in the Pavement Condition Index (Figure 2). i The term "facility" is used to represent any built structure including, but not limited to, buildings, roadways, dams, bridges, airports, mass transit, etc. The purpose of a maintenance management plan is to establish maintenance management objectives, as well as appropriate maintenance approaches, plans and schedules to ensure the optimum availability of assets and that they function within stated performance parameters. The most important aspect of maintenance planning is management support. The Plan is not a static tool, but a living document that is consulted and regularly updated. Having a preventive maintenance plan with regular inspections and repairs will help to keep major building systems and equipment in good condition, avoiding bigger issues or … iii Planned maintenance is any scheduled service performed to ensure that equipment operates correctly and to therefore avoid any unscheduled breakdown that may require corrective maintenance. Facilities span the careers of individuals, and O&M management transcends generations. Conducting apartment building maintenance checks on a regular basis prevents unnecessary expenses for leasing companies and tenants. Planned maintenance is maintenance that is organized and carried out with thought to the future, control and recording in accordance with the plans that have been determined previously. Identifying and addressing any possible issues ahead of time enables our craft to complete work quickly and correctly. Maintenance done as explained in this book is not a cost. Planned vs Corrective Maintenance Delineation. Many building managers in recent years have refitted their lighting systems with energy saving bulbs and elements. Excessive building maintenance should be avoided. A well-developed strategic O&M Planii will define and communicate best management practices (BMPs) for an organization. 2) Another useful book is ‘Maintenance Planning and Scheduling’ from Idcon Inc. You can follow this link to read about the skills, competencies and knowledge set of a Maintenance … (Refer to Multiple Competencies, Business Processes, and Activities). Other data formats include MasterFormat, Uniformat, and Omniclass. The structure determining how asset components are Proper Implementation of a Preventive Maintenance Plan Determine your most critical assets. Maintenance planning = doing things right. ", GSA National Operations & Maintenance Specification, Investments in Federal Facilities: Asset Management Strategies for the 21st Century (2004), Predicting Outcomes of Investments in Maintenance and Repair of Federal Facilities (2012), WBDG04 Optimizing Operations and Maintenance (O&M), WBDG13 Strategies for Sustainable Historic Preservation, WBDG17 Achieving Sustainable Site Design Through Low Impact Development Practices, FEMP01 Commissioning for Existing Federal Buildings, FEMP09 Sustainable Strategies for Existing Federal Facilities, FEMPFTS19 Implementing Deep Retrofits: A Whole Building Approach, FEMPFTS23 Re—Thinking Operations & Maintenance for High Performance Buildings, Multiple Competencies, Business Processes, and Activities, Education, Training, and Support Services, Metrics/Key Performance Indicators (KPIs), Incorporate a life-cycle costing perspective, Enhance facility user experiences and increase satisfaction, Continuously enhance capabilities of internal and external personnel, Provide a "customer—centric" LEAN operating model, Communicate the importance of regular maintenance, Assure appropriate staffing levels and capability, Identify all parties responsible for and linked to O&M, Standardized and ongoing physical and functional condition assessments, Decision support tools to assist in project prioritization, Support technology, records, and reporting system, Monitoring, metrics, and key performance metrics (KPIs), Manpower requirements/staff (In-house and Third-Party/Contract Maintenance), Current and desired conditions of buildings systems and equipment, Required documentation - for example O&M Manuals, Detailed (line item) O&M task descriptions (labor, material, & equipment line items and associated costs), and checklists, Estimated service life for physical assets, Maintenance, repair, and replacement costs, Early and ongoing collaboration among all participants and stakeholders, Focus upon client requirements and best value outcomes, Clearly defined and documented roles, responsibilities, workflows, Decision support based upon current and actionable information, Common terms, definitions, & data formats — Common data environment (CDE), Mutual trust and respect among participants, Continuous improvement the O&M Plan and associated processes, Construction project delivery methodology, Inventory and maintenance disposition management, Building Information Modeling (BIM) (Model & Management Systems) Capital Planning and Management Systems (CPMS), Computer-aided Facilities Management Systems (CAFM), Cost Estimating, Procurement, & Construction Project Delivery and Management Systems, Integrated Workplace Management Systems (IWMS), Standardized data architectures (Cobie, Masterformat, Uniformat, Omniclass), Clearly defined, actionable, and measurable goals, Key performance indicators that monitor the overall administration of O&M program, as well as individual projects / task orders, and all associated workflows, deliverables, and outcomes, Established baselines enabling measurement of historical and current progress, A basis of timely, accurate, repeatable, and verifiable information based upon standardized terms, definitions, and data architectures, Applicable reporting and feedback systems to support continuous improvement of processes, practices, and outcomes, Leading Indicators (forecast future trends inside and outside the organization) as well as lagging indicators, Objective and unbiased information (not subject to manipulation) that is normalized (can be benchmarked against other organizations, departments, locations), Unobtrusive (not disruptive of work or trust), Annualized Total Cost of Ownership (TCO) per building per gross area = Rate per square foot, Annualized TCO per building/Current replacement value = Percent of Current Replacement Value (CRV), Annualized TCO per building/Net assignable square feet = Cost rate per net assignable square feet per building, Annualized TCO per building/Non-assignable square feet = Cost rate per non-assignable square feet per building, Annualized TCO per building/Building Interior square feet = Cost rate per interior square foot per building, AI (Adaptation Index) or PI (Programmatic Index) = PR (Program Requirements)/CRV (Current Replacement Value), Uptime or Downtime = Defined in percent, as amount of time asset is suitable for the program(s) served, Facility Operating Gross Square Foot (GSF) Index (SAM Performance Indicator: APPA 2003), Energy Usage is expressed as a ratio of British Thermal Units (BTUs) for each Gross Square Foot (GSF) of facility, group of facilities, site or portfolio = BTUs / Gross Area GSF, Facility Operating Current Replacement Value (CRV) Index = Facility Operating CRV Index = Annual Facility Maintenance Operating Expenditures ($)/Current Replacement Value ($) (SAM Performance Indicator: APPA 2003), Facility Operating GSF Index = Annual Facility Maintenance Operating Expenditures ($)/Gross Area (GSF), Planned/Preventive Maintenance Costs per square foot, Emergency Maintenance Costs as a percentage of Annual Operations Expenditures, Unscheduled/Unplanned Maintenance Costs as a percentage of Annual Operations Expenditures, Repair costs (man hours and materials) as a percentage of Annual Operations Expenditures, FCI (Facility Condition Index) = DM (Deferred Maintenance) + CR (Capital Renewal)/CRV (Current Replacement Value), AI (Adaptive Index) or PI (Programmatic Index) = PR (Program Requirements)/CRV (Current Replacement Value), FQI (Facility Quality Index) or Quality Index or Index = FCI (Facility Condition Index)+ AI (Adaptive Index), Capital Renewal Index = Annual Capital Renewal and Renovation/Modernization Expenditure ($)/Current Replacement Value ($)EMERGING ISSUES, Achieving High-Performance Federal Facilities: Strategies and Approaches for Transformational Change (2011), Asset Lifecycle Model for Total Cost of Ownership Management - Framework, Glossary & Definitions, Building Life-Cycle Cost (BLCC) Programs - Computational support for the analysis of capital investments in buildings, COBie — Construction Operations Building Information Exchange, Core Competencies for Federal Facilities Asset Management Through 2020: — Transformational Strategies (2008). If you need to make any maintenance plan as such, then you can refer to the plan templates and accordingly design the maintenance plans. A maintenance plan is all about keeping a record of the maintenance of a certain activity or anything. iv Corrective maintenance will identify, isolate, and rectify a fault to restore equipment to an operational condition within established requirements for operations. Planned maintenance checklists help track maintenance KPIs, which can give you a good idea of the program is impacting efficiency at your operation. The Construction Operations Building information exchange (COBie) has become one of the most widely known data formats. viii Emergency Maintenance is unscheduled work that requires immediate action to restore services, to remove problems that have interrupted activities, or to protect life and property. Building planned maintenance checklists. Maintenance is the process of ensuring that buildings and other assets retain a good appearance and operate at optimum efficiency. Planned preventive maintenance - Designing Buildings Wiki - Share your construction industry knowledge. At the same time, building maintenance should ensure safety […] An understanding of LEANxi fundamentals and their application to O&M and overall Facilities Management will benefit Planning. With a proper plan in place, you won’t have to rely on reactive maintenance. Root Cause Analysis vs. This book covers the details of what occurs at the low levels of a planning and scheduling process. Operation and Maintenance: A proactive maintenance strategy with routine and preventive maintenance schedules will also help extend asset lifespan by ensuring servicing is done when due. The result is an inability to maximize value to an organization. LEAN Practices Asset Competency Model. 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